- 0.1 Adding new event
- 0.2 Edit or delete an event
- 0.3 Changing the date of an event
- 0.4 Adding/creating studios
- 0.5 Adding/creating instructors
- 1 Add /edit ticket to an event
- 2 Add/edit Excerpt
- 3 Add/edit event categories
- 4 Additional Event Options
- 5 Event options
- 6 Add/edit Featured Gallery
- 7 Add/edit Featured image
From the Dashboard, on your left side of the screen, tick on “Events” tab.
Adding new event
To Add new event, tick the “Add New” button at the top of the page or by ticking the “Add New” tab under the “Events” tab on your left side of the screen.
After clicking the “Add New” button, it will direct you to a page where you can add a title and description for the event.
Edit or delete an event
To edit or to delete, hover your mouse cursor on the highlighted section in the image below,
then these options (highlighted section in the image below) will show up.
Following options are:
- Event – this option will let you modify the entire details of the event
- Quick Edit – choosing this option will let you modify the event’s title, slug, date & time, author, tags, categories, and status.
- Trash – this option will let you delete the event
- View – this option will let you view how the event looks in front of the shop
- Attendees – this option will direct you to a page where you can see the name & details of the purchasers
- Orders – this option will direct you to a page where you can see the order details
or you can click the event title directly to edit that event
and or to delete an event is by checking the checkbox beside the event title that needs to be deleted, then select “Move to trash” in the dropdown list, then click the “Apply” button to delete the event.
Changing the date of an event
In this section, you can set an event’s starting/ending date & time, and set the event as “all day” by checking the “All Day Event” checkbox. Selecting an option from the “Recurrence Rules’s” dropdown list will recur the event depending on the option selected.
To add/create studio for the event, on the page where you can add/edit event title & description, scroll down until you’re on the image below which is the “Location” section.
1. Select “Use New Studio” beside the “Use Saved Studio’s” dropdown menu.
2. Enter the studio name
3. Enter the studio’s address & city
4. Select the country
5. Input the studio’s State or Province
6. Enter a phone number and the website of the studio
Adding/creating a studio can also be done by ticking “Studio” tab under the “Events” tab on your left side of the screen, then click the “Add New” button to create a studio and enter details for the studio.
To add/create instructors, tick the “Instructors” tab under the “Events” tab, then click the “Add New” button, and it’ll direct you to a page where you can add title (name of Instructor), description, phone, website and email.
You can also add/create instructors on the event page where you can add event title & more details, by scrolling down until you’re on the “Instructors” section as it shows on the image below
Add /edit ticket to an event
Scroll down on the page where you can add/edit an event’s title & details until you’re on the “Tickets” section as it shows on the image below.
To add ticket, click on the “Add new ticket” button, it will display a fields where you can input more details for your ticket as it shows on the next screenshot below.
To edit an existing ticket, hover your mouse pointer to a ticket’s name, then an options will appear below the ticket’s name.
Define a ticket
Tickets are necessary to give the holder a certain right to participate in an event.
Also, WooCommerce tickets features the following:
- Sell tickets directly on your site
- No third party ticket fees
- Works on any WooCommerce-enabled site
- Add tickets to posts, pages, or any custom post types
- Seamless integration with The Events Calendar & Events Calendar PRO
- Supports multiple ticket types
- Custom registration forms
- Collect custom attendee information (t-shirt size, lunch preference…)
- Complete ticket inventory management
- Tickets delivered to attendees via email
- QR codes for attendee check-in
- Supports free and premium events
- Extensive template tags for customization
- Internationalized & translated for multiple languages
- Multisite compatible
- Tested on the major theme frameworks such as Avada, Genesis, Woo Themes, Thesis, and more
- Impeccable support provided by The Events Calendar team
NOTE: Always Sell Using WooCommerce
- Ticket name lets you set a unique name for the ticket type – which might be something like Standard, Adult, Concession, etc.
- Ticket description is optional, but it’s a good space to add any information customers might be interested in, such as bring waterproof jackets or not recommended for children.
- Price controls the price of each ticket. If the tickets are not going be sold – but rather you are going to give them away for free – you can leave this field blank or set it to 0.
- Start sale dictates when the tickets are available for sale. If you’re making tickets on a post or page, this field is required. If you are making tickets on an event, you don’t need to set this field- by default sales will start when you publish the event or ticket.
- End sale does the reverse – you can set this to a date after which the tickets should no longer be available for customers to buy. As with the start sale field, setting this is optional for events and the default is to stop sales when the event itself starts.
- Stock is the number of tickets that are available: if you leave this blank it is assumed that there is no limit and customers can buy as many as they would like. If you have a limited number of spots for your event, you’ll want to make sure to set this accordingly.
- SKU lets you set a unique code to help identify the tickets. This is another optional field and is of most use to merchants with an existing stock-keeping unit system.
Using global stock options
The global stock features allows you to sell multiple tickets that all come out of one pool of stock. For example, say you have a venue which has 100 seats, and you are selling three different price tickets for children, adults, and seniors. If you listed the stock of each ticket at 100, you might accidentally sell over 100 total tickets, and run out of seats. Instead, you can enable a global stock of 100. Your attendees can choose to buy any of the three ticket types, but only up to 100 individual ticket sales.
To enable the global stock for your event, click the Enable global stock checkbox in the tickets meta box. A field will appear for the global stock level. Set that number to your global stock limit. In the example described above, that number would be 100.
Hide/show attendees on the event page
Unchecking the checkbox or Showing the attendees list will display a list on the front page which customers can see as well. This list are usually located at the bottom of the event page (above the site’s footer).
This is a screenshot taken on how the list looks like on the front page
Don’t worry about this (Attendee list dropdown) section, this is only visible to Admins.
Adding Multiple Tickets
To add multiple tickets, simply click the “Add new ticket” button, fill up the necessary fields, then click “Save this ticket” button, and then click “Add new ticket” button again.
Excerpt is an optional summary or description of a post; in short, a post summary.
The Excerpt has two main uses:
- It replaces the full content in RSS feeds when the option to display summaries is selected in Dashboard › Settings › Reading.
- Depending on the WordPress theme, it can be displayed in places where quick summaries are preferable to full content:
- Search results
- Tag archives
- Category archives
- Monthly archives
- Author archives
To add/edit an excerpt, simply write/re-write one in the Excerpt field under the post edit box. An excerpt can be as short or as long as you wish. Usually, given its purpose, a couple of sentences is fine. If adding the excerpt manually, you may use (some) HTML formatting and the tags will not be stripped.
Add/edit event categories
Tick the “Events Categories” tab under the “Events” tab on your left side bar as it shows on the screenshot below.
The highlighted section on this image is where you can add a new category.
And the highlighted section on this image is where you can edit an existing category by simply clicking on the event’s title/name.
To assign a category to an event, edit an event, and on your right side of the screen, scroll down until you see the Event Categories section.
then check the category name you’d like to assign to your event.
You can also add a new event category on this section by ticking the “Add New Event Category” text which a field will appear where you can enter the name for the event category.
Additional Event Options
Below the Events Categories section on your right side bar is the Additional Events Options.
On this section, you can set an event to private and difficulty rating.
Painting Perks (premium)
Select this option to enable Points and Rewards for an event.
Social Rewards (premium)
Select this option to add rewards to your ticketed item.
Enabling this option will require the users to enter a password to register to an event.
Enabling this option will display the difficulty rating & level of an event.
Next to Additional Event Options is “Event Option”.
On this section, you can hide an event from event listings and set an event to be sticky in Month View.
Add/edit Featured Gallery
Next, is the Featured Gallery,
this section will let you select multiple images that you’d like to display on the events front page.
To add featured gallery, simply click the “Add to gallery” button and a small window will show up where you can upload images or select images from the site’s inventory or media files.
To edit, just drag the images on this section or move your mouse pointer to one of the images and an ‘x’ button will show which will remove the image from featured gallery.
Add/edit Featured image
Next is the Featured Image
To add featured image, click the “Set featured image” text, then a small window will show up where you can upload an image or select an existing image from the site’s inventory.